As of October 2025, OpenAI has significantly enhanced collaborative capabilities within ChatGPT through its Shared Projects expansion, now available to Free, Plus, and Pro users. This update is particularly impactful for AI PMs who manage distributed teams or engage in cross-functional projects. The new feature integrates chats, file sharing, and instruction flows into one cohesive workspace, streamlining collaboration and reducing the friction of using multiple tools across the product development lifecycle. Here’s how AI PMs can effectively utilize this update:
1. Log in to ChatGPT and navigate to the Shared Projects section. Create a new project workspace or select an existing one tailored to your product initiatives. 2. Invite team members to join the shared workspace regardless of their subscription tier. This allows for a unified platform where everyone from design, engineering, and QA can contribute. 3. Organize discussions by creating distinct channels or threads within the workspace for specific product features or project stages. Attach relevant files, documents, and code snippets, ensuring all information is centralized. 4. Utilize the integrated instruction feature to draft and share detailed product requirements, user feedback summaries, or even automated update notes in real time. 5. Monitor ongoing collaboration through built-in status indicators and feedback loops, ensuring agile responsiveness and rapid iterative improvements.
This unified approach helps eliminate siloed communications and fosters a more agile environment for AI product management. Early implementation reports in 2025 suggest that teams using Shared Projects have experienced smoother workflows and reduced meeting times, with decision-making processes being accelerated via direct, real-time communication. As detailed examples accumulate, AI PMs are finding that this tool reduces the friction inherent in multi-platform coordination, making it a must-have for modern collaborative product management.